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After 17 years, Clerk-Treasurer Diana Cordray continues to focus on transparency, technology and responsibility to the taxpayer

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For more than 17 years, Diana Cordray has been the Clerk-Treasurer. Combining the roles of a city clerk and city treasurer, the position is responsible for managing all of Carmel’s documentation as well as all of the city’s payments, investments and assets.

 

The beginning of a career

First being elected to the office in 1996, Cordray joined Mayor Jim Brainard in his first term as well as six new city council members. It was a year of monumental change within city government.

“I had never planned more than the first four years. I wasn’t sure what I was getting into,” Cordray said. “To say we looked like deer in the headlights was absolutely true.”

Two aspects of the office Cordray focused on during her first term were efficiency and transparency. By 2000 under her guidance, Carmel became one of the first communities in the state to use LaserFische, technology that allows the city to create soft copies of a majority of its documents.

Carmel’s database is accessible from anywhere by anyone with an internet connection, something that is very important to Cordray. The technology also allows for more efficient document retrieval across departments and for greater transparency between the city government and its taxpayers.

“Efficiency has always been important to me. I came from business, and I have run a household. If you don’t have a mountain of money to throw at a problem, you have to be more efficient,” Cordray said. “We are managing a budget over $100 million, and we have 600 employees. That’s a business.”

Running the government as a business is central to Cordray’s philosophy. Over the years, she has worked to remove costs and increase efficiencies wherever possible, the exact same thing she says she would do if running a business.

Beyond the addition of LaserFische, the city transitioned to electronic payroll in 2006, becoming one of the first cities in the state to do so. Cordray plans to continue embracing technology in the name of efficiency this year as the city moves toward transitioning all of its accounts payable to operate electronically.

Clerk-Treasurer responsibilities

  • Process all receipts and expenditures of city funds

  • Process payroll for city employees including pensions, benefits and tax deposits

  • Determine process and manner in which city vendors, officers and employees are paid

  • Manage records of all city financial accounts

  • Make and manage all investments of the public treasury

  • Prepare estimates of revenue and required financial statements for city departments and city council

  • Manage city records and maintain public transparency

  • Manage all assets of the city

  • Serve as clerk to the City Council and Board of Public Works and Safety by notifying the public of all meetings, preparing agendas, transmitting paperless packets, recording proceedings, maintaining custody of records and maintaining and updating the city’s LaserFiche web link

Guiding Philosophies

Cordray does not believe that her philosophies regarding local government and any of the positions within have changed during her years of employment.

“We do the public’s work. I believe they have a right to know what we do, what it costs and the effect it has on them because I work for the taxpayer, I am the taxpayer and that is extremely important to me,” Cordray said.

While the Clerk-Treasurer does not have any voting power, Cordray’s focus on the taxpayer, service and transparency has always given her an activist mindset when it comes to her role within City Hall.

“When I talk to (the city council), I am talking to them from the perspective of a taxpayer. I write a decent check every year,” Cordray said. “The fact that I have been here this long, worked with so many people and talked to so many people around the country, I do think I have a perspective that has some value to it. They may dismiss it, but I feel that I have an obligation to at least share that perspective so that it may broaden their view on the direction that they’re going.”

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Awards and Accomplishments

  • In 2008, Cordray was award the Indiana Association of Cities and Towns’ Financial Management Award

  • Cordray was awarded the Certificate of Achievement for Excellence in Financial Reporting for fiscal years 1998 through 2008 in recognition of her work on creating Carmel’s first Comprehensive Annual Financial Report, a document used by credit rating agencies and other high level financial firms when dealing with the city.

  • Under Cordray’s guidance, Carmel became one of the first communities to utilize LaserFische technology in 2000.

  • Cordray is an IACT Certified Municipal Official, a Platinum-level graduate of the NLC Leadership Training Institute and an Indiana Accredited Municipal Clerk.

  • Last year, Cordray was unanimously elected president of the IACT, becoming the eighth woman to hold the position in more than 121 years.

A Changing City

With her career as clerk-treasurer nearing two decades in length, Cordray has found the biggest change in Carmel to be the city’s massive growth, something that she never would have anticipated when she started the position.

“Between 1996 and 2004, we incorporated lots and lots and lots of areas. There’s been rapid growth through annexation. I don’t think we can ever match that growth again because there’s not that much land to work on,” Cordray said. “When I first moved (to Carmel) in the late 70s, it was only 14,000 people. ‘Quaint’ is the word I would have used for it then. I think we’ve moved beyond ‘quaint.’”

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